Managing Users

Personnel

In Emergent, the Personnel section is where new users are created and key personnel data attributes are captured to meet NEMSIS and NERIS reporting requirements.

Typically, during initial setup, Emergent will import the user information from the Personnel Workbook

IMPORTANT:  When creating new users, the Admin MUST notify the user that their account is created.  A system email is NOT generated.

The Personnel section has 5 tabs for capturing data, however the only data currently required is on the Demographics, Employment and Account Access Tabs.  There are 5 required fields:

• First Name (Demographics) - The first name of the user.
• Last Name (Demographics) - The last name of the user.
• Inspector (Employment) - True = Inspector and will result in the user displaying on the list of available inspectors, False = Not Inspector, the default value is False.
• Email Address (Account Access) - The email address will serve as their login as well as the destination for any emailed reports and alerts.
• Role (Account Access) - Selected from the dropdown list.  The Role controls what access the user has.  The administrator can add/modify roles.

Agency ID  (Employment) may be required for agencies integrating staffing data.

NOTE: All personnel data can be modified by the Administrator in the portal except for the Email Address.  Once a Personnel record is saved, the email address cannot be changed.  In the case of an email address change, please submit a ticket to Emergent. 

Users with Edit access to Personnel data cannot change their own roles.